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Constitution of

The Arkansas State University Paintball Club

 

Preamble

We the founding members do hereby set forth this, our constitution to establish this organization and set forth the procedures contained herein.

Article I – Name

This organization shall be henceforth known as the Arkansas State University Paintball Club, Arkansas State Indian Paintball Club, Indian Paintball Club or Paintball Club of Arkansas State University, synonymously known as the ASUPC, ASIPC or IPC.

Article II – Purpose

The Indian Paintball Club is an organization of members of the Arkansas State University community.

Its purposes are as follows:

  1. To promote paintball as a sport within the Arkansas State University Community, surrounding areas, and areas in which participation in group events takes place.
  2. To promote Arkansas State University in a positive way in all group activities and events.
  3. To facilitate a safe paintball playing environment.
  4. To provide for our members opportunities for safe paintball playing events.
  5. To provide for our players the opportunity to play on the national level of paintball.

Article III – Membership

  1. Membership shall be open to all Arkansas State University students, faculty, staff and alumni.
  2. Membership in the Arkansas State University Indian Paintball shall continue until violation of one of the statutes of this, our constitution or any further amendments thereof.
  3. Members shall never be required to purchase paintball equipment to retain membership.
  4. Members shall be required to purchase the prescribed uniform(s) set forth in Article V on or prior to the third week of their second semester of membership or prior to participation in any team competition.

Article IV – Affirmative Action

No member shall be refused membership or any member discriminated against because of race, sex, age, religion, political affiliation, handicap, or sexual affiliation.

Article V - Uniforms and Logos

  1. Uniforms and logos must be approved by the legislature by April first of the preceding year.
  2. Uniform and logo designs shall be the exclusive property of the organization and shall not be leant or sold without expressed permission of a majority vote of both the executive council and the legislature.

Article VI – Structure

The structure of this organization shall be as follow:

  1. An Executive Council consisting of the President, Vice-President, Treasurer, Secretary, Program Director, and Fund Raising Director.
  2. The Legislature shall consist solely of the members, one person, one vote.

Article VII – Selection of the Executive Council

  1. The President, Vice-President and Treasurer shall be elected by popular vote of the Legislature.
  2. The offices of Secretary, Program Director and Fund Raising Director shall be appointed by unanimous decision of the President and Vice-President and confirmed by popular vote of the Legislature. In the event of a tie vote a popular vote of the Legislature shall appoint and confirm these members.
  3. All Executive Council members must be a member of this organization for at least three prior months. This may be waived only by a three-fourths vote of the Legislature.
  4. All Executive Council members must participate in at least four group events per year and attend at least ninety-percent of all meetings.
  5. Elections shall take place on the first Legislative meeting of the ninth month each year.
  6. The newly elected officers shall take office immediately and shall have until the next meeting of the Legislature to make appointments or, thereby, defer the decision to the legislature.
  7. The Legislature shall confirm appointments at the next meeting or elect any other unappointed officials.

Article VIII– Duties of the Executive Council

  1. The Executive Council shall have the responsibilities of serving the membership of the organization.
  2. The Executive Council shall uphold this, our constitution in all matters.
  3. The Executive Council shall review membership requirements and deem those violating them as such.
  4. The Executive Council shall vote on member removal and may remove the above said members by a two-thirds majority vote.
  5. The Executive Council shall meet bi-weekly at a time and location mutually acceptable to its members.

Article IX– Members of the Executive Council

Section 1 - Duties of the President

  1. The President shall preside over all meetings.
  2. The President shall enforce the constitution and shall have the final interpretation of it.
  3. The President may convene meetings of the Legislature or Executive Council at his/her discretion for matters of importance in accordance with Article XI, number4.
  4. The President shall preside over the Member Advisory Board but shall not have a vote in any manor in that board.
  5. The President shall have a vote in Executive Council meetings.

Section 2 – Duties of the Vice-President

  1. The Vice-President shall assume the responsibilities of the President in his absence.
  2. The Vice President will assist the President as the President sees fit.
  3. The Vice President shall preside over the Recruiting and Retention Committee but shall have no vote in that committee.
  4. The Vice President shall assist any of the other Executive Council as the President sees fit.
  5. The Vice-President shall have a vote in Executive Council meetings.

Section 3 – Duties of the Treasurer

  1. The Treasurer shall be responsible for all financial accounting of the organization.
  2. The Treasurer shall keep the budget current and shall provide a copy to the members of the Executive Council and the legislature at each and every meeting.
  3. The Treasurer shall have the responsibility of the distribution of all organizational finances with the approval of the rest of the Executive Council and all financial appropriations.
  4. The Treasurer shall preside over all Budget Committee meetings but shall have no vote in that committee.
  5. The Treasurer shall have a vote in Executive Council meetings.

Section 3 – Duties of Secretary

  1. The Secretary shall maintain current all minutes of Executive Council meetings. Those previous meetings’ minutes shall be read by the secretary or distributed in writing at all meetings of the Legislature and Executive Council.
  2. The Secretary shall maintain current all minutes of Legislature meetings. Those previous meetings’ minutes shall be read by the secretary or distributed in writing at all meetings of the Legislature and Executive Council.
  3. The Secretary shall be responsible for all organizational communication within and outside of the organization itself.
  4. The Secretary shall have the responsibility of tallying votes in all matters.
  5. In event of absence the chair shall appoint a Secretary.
  6. The Secretary shall preside over the Information Committee meetings but shall have no vote in that committee.
  7. The Secretary shall have a vote in Executive Council meetings.

Section 4 – Duties of the Program Director

  1. The Program Director shall research, plan, and implement all group activities.
  2. The Program Director shall maintain current the calendar of events for the organization and shall let the Secretary know, for informational purposes, of all activities and/or changes in activities at least sixty days in advance or as soon as the information becomes available.
  3. The Program Director shall schedule at least four or more events per semester.
  4. The Program Director shall have a vote in Executive Council meetings.

Section 5 – The Duties of the Fundraising Director

  1. The Fundraising Director shall make every attempt to do fundraising for the organization.
  2. The Fundraising Director shall report to the Treasurer possible future successful fundraising efforts.
  3. The Fundraising Director shall have a vote in Executive Council meetings.

Article X – Committees

Section 1 – Appointment of Members

  1. The Executive Council shall by majority vote on or before the first meeting of the ninth month appoint qualified members to respective committees by majority vote.
  2. Members may participate in multiple committees if the Executive Council and the appointee feel that they can actively do so and not violate any statutes of this constitution.
  3. The Executive Council may by two-thirds vote remove a member of a committee, upon recommendation of that committee’s chair, for violation of this constitution or any of it’s amendments.

Section 2 – Member Advisory Board

  1. The members of the Member Advisory Board shall be all those members of the organization that participate in at least eighty percent of group events and meetings.
  2. The number of members of this board shall not be limited.
  3. The duty of this committee shall be to advise the Executive Council on matters pertaining to the organization and to propose necessary legislation to further the club and it’s goals and ideals.

Section 3 – Recruiting and Retention Committee

  1. The number of members of this committee shall be more than three but limited to five members.
  2. The duty of this committee shall be to advise the Executive Council on matters of recruiting of new members and retention of existing members.
  3. This committee shall be required to conduct at least one new membership drive per semester.

Section 4 – The Information Committee

  1. The number of members of this committee shall be more than three but limited to five members.
  2. The duty of this committee shall be to maintain all advertising and information that the organization sees fit not limited but to include web information.
  3. This committee shall strive to keep all informed of all activities of the organization both members and nonmembers.

Article XI – Meetings

  1. Executive Council shall meet biweekly excluding finals, holidays, and dead week.
  2. The Legislature shall meet monthly. At least one third of the members and three officers must be present to act on any decision.
  3. Committees shall meet monthly.
  4. The President shall reserve the right to call any meeting with at least a seventy-two hour notice and emergency meetings with twenty-four hour notice.
  5. Members shall be required to attend at least half of all meetings each semester unless otherwise prescribed in this constitution excluding only alumni members who do not live in the immediate area.
  6. Special arrangements in the matter of attendance may or may not be granted by the Executive Council at their discretion.
  7. Official business shall be conducted according to Robert’s Rules of Order.

Article XII – Group Events

  1. All members shall be required to participate in at least two group events per semester excluding only alumni members who do not live in the immediate area.
  2. Participation shall be defined as refereeing, working, or actual play in a group event.
  3. Group events shall be defined as those that involve one or more members involving the sport of paintball and or the Indian Paintball Club and the Program Director has been advised of at least thirty days in advance.

Article XIII – Legislation

  1. Legislation shall be submitted in writing to any officer and shall be presented at the next meeting of the Legislature
  2. The Member Advisory Board may at any time propose legislation.
  3. The President shall not have a vote in legislation but has the power to veto any legislation.
  4. Vetoes may be overridden by a two-thirds vote of the Legislature.

Article XIV- Constitutional Amendments

  1. Proposed amendments to the constitution shall be presented to an officer in writing and will be put to a two-third, majority vote.
  2. The Member Advisory Board may at any time propose amendments.
  3. If an officer proposes an amendment the officers must first approved by the Executive Council.
  4. Amendments must be approved by a two-thirds majority of all members.

Article XV– Removal of Officers

Section 1 – Impeachment of Executives

  1. A vote of impeachment may be brought against an officer in two ways; A signed petition of two-thirds of the Legislature, or the signature of one officer and one-third of the Legislature.
  2. If either the President or Vice-President is being removed the Treasurer shall preside over the hearings otherwise the President shall preside.
  3. Hearings can be only brought at a meeting where at least two-third of the members and four officers are present.
  4. Impeachment of appointed members the Executive Council and or committees shall be at the privilege of the decision of the remaining Executive Council members.

Section 2 – Replacement of Impeached Officers

  1. Except in the case of President, if an Executive Council member has been removed from office the members have until the next meeting to nominate a candidate or candidates, which will be voted on and elected by two-thirds majority vote.
  2. Until the position is filled the officers may chose to appoint a temporary official.

Article XVI – Resignation

  1. If a member of the Executive Council cannot fulfill his/her duties he/she may resign by submitting a formal written resignation to each officer.
  2. For replacement of officers, refer to article XV, section 2, number 1.

Article XVII – Agreements of Sponsorship

  1. All agreements of sponsorship shall be approved by majority of the Executive Council followed by vote of the Legislature.
  2. No agreements may be entered into if it conflicts with previous sponsorship agreements unless determined to be more beneficial to the whole club by the executive council.

 

Ratified On

This The

First Day

Of The Month of December

In the year

Nineteen hundred

And ninety-nine

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